This document outlines the Roles and Responsibilities of each SEG NS Leadership Team position.
The leadership team consists of:
- Chair (1 year role - 3 year position)
- Past-chair (1 year role - 3 year position)
- Chair-elect (1 year role - 3 year position – vote annually)
- Secretary (2 year position – vote in even years)
Chairperson
Function
The Chairperson’s primary roles are to represent the SEG NS, maintain the vision and purpose of the SEG NS, and organize the Leadership Team.
Aim
The Chairperson ensures that the Leadership Team functions properly, that there is full participation at meetings, that all relevant matters are discussed, and that once decisions are made they are effectively carried out. In addition, the Chairperson represents the SEG NS on the international stage.
Responsibilities
- To ensure the Leadership Team functions properly the Chairperson will:
- Plan and run meetings in accordance to the governing document
- Ensure matters are dealt with in an orderly and efficient manner
- Bring impartiality and objectivity to meetings and decision making
- Facilitate change and address conflict within the Leadership Team
- Review governance performance and skills
- Understand the roles/responsibilities of the Leadership Team
- To ensure that the SEG NS is managed effectively the Chairperson will:
- Liaise with the SEG BoD to maintain an awareness of SEG’s affairs and to communicate relevant SEG NS decisions to the SEG BoD
- Coordinate the Leadership Team to ensure responsibilities for particular aspects of Leadership are met and specialist expertise is employed as required
- Facilitate change and address conflict within the SEG NS
Skills Required
- Good leadership skills
- Good communication and interpersonal skills
- Impartiality, fairness and the ability to respect confidentiality
- Ability to ensure decisions are made and to follow-up on actions required
- Good time management
- Tact and diplomacy
- Organizational experience and people management skills
Time Commitment
The role of the Chairperson requires an estimated commitment of 20-30 hours per month.
Duration of Role
1 year role - 3 year position
Past-Chairperson
Function
The Past-Chairperson’s primary roles are to pass along historical knowledge to the current SEG NS Leadership Team to ensure smooth transitions to new leadership and to aid the current Chairperson.
Aim
The Past-Chairperson ensures that the transition to new leadership occurs smoothly and that the Leadership Team has nominations to fill vacated Leadership Team positions at each annual election.
Responsibilities
- Pass along historical knowledge about the SEG NS to the new Leadership Team
- Make the Leadership Team aware of past decisions that may affect current decisions
- Ensure that the NS Technical session replace Leadership Team
- Plan the recruitment and renewal of the Leadership Team
Skills Required
- Good leadership skills
- Good communication and interpersonal skills
- Impartiality, fairness and the ability to respect confidentiality
- Ability to ensure decisions are made and to follow-up on actions required
- Good time management
- Tact and diplomacy
- Organizational experience and people management skills
Time Commitment
The role of the Past-Chairperson requires an estimated commitment of 5 hours per month.
Duration of Role
1 year role - 3 year position
Chairperson-Elect (Open – 2018)
Function
The Chairperson-Elect’s primary role is to learn the role of the Chairperson.
Aim
The Chairperson-Elect learns how the Leadership Team functions properly by acting as a ‘chair-in-training’.
Responsibilities
- Learn the responsibilities of the Chairperson
- Shadow the Chairperson to all meetings to become up-to-date on all issues being addressed by the SEG NS
- Gain familiarity with the structure of SEG and the processes by which decisions are made
- Speak with each person on the Leadership Team to learn each person’s roles and responsibilities
- Serve as replacement for the Chairperson
- Preside over meetings when the Chairperson and Vice-Chairperson are unable to attend
Skills Required
- Good leadership skills
- Good communication and interpersonal skills
- Impartiality, fairness and the ability to respect confidentiality
- Ability to ensure decisions are made and to follow-up on actions required
- Good time management
- Tact and diplomacy
- Understanding the roles/responsibilities of the Leadership Team
- Organizational experience and people management skills
Time Commitment
The role of the Chairperson-Elect requires an estimated commitment of 5 hours per month.
Duration of Role
1 year role - 3 year position
Secretary (open 2018)
Function
The Secretary’s primary roles are to ensure that the Leadership Team functions smoothly and that historical records of the Leadership Team’s decisions are kept.
Aim
The Secretary ensures that the Leadership Team functions properly and that meeting minutes are recorded and distributed to the Leadership Team and relevant SEG Staff.
Responsibilities
- Ensure responsible administration of the SEG NS
- Receive agenda items from the Leadership Team
- Prepare agendas in consultation with the Chairperson and SEG staff
- Circulate agendas and supporting papers in a timely fashion
- Check that quorum is present at meetings
- Take meeting minutes (or delegate to SEG staff)
- Circulate draft minutes to all committee members
- Ensure the Chairperson signs the minutes once approved
- Check that the Leadership Team members and/or SEG staff have carried out required and agreed upon action(s)
- Circulate agendas and minutes of the Annual NS Business Meeting and any special or extraordinary general meetings
- Ensure up-to-date records are kept of the committee membership
- Make arrangements for meetings
- Ensure arrangements for teleconferences and meetings are made in coordination with SEG staff
- Reporting
- Make a presentation at the annual SEG NS Business Meeting about membership
Skills Required
- Good organizational skills and good time management
- Experience with committee work and procedures (in particular Robert’s Rules of Order)
- Minute taking experience (if not delegated to SEG staff)
- Good communication and interpersonal skills
- Impartiality, fairness and the ability to respect confidentiality
- Approachable and sensitive to the feelings of others
- Ability to work well with the Chairperson
Time Commitment
The role of the Secretary requires an estimated commitment of 5-10 hours per month.
Duration of Role
2 years (vote in even years)