Phase I Application
The next Phase I application deadline is 15 January 2017.
You'll first be asked to complete a short project narrative – commonly called Phase I application. This application outlines the purpose, team and cost of the project (organizational capacity, project needs and benefits and technical merit).
If your Phase I application is selected, you'll be asked to submit a full project proposal – commonly called Phase II proposal.
The following restrictions apply to individual project awards.
- The maximum allowable award is USD $50,000.00 per year.
- Proposals may request funding for a project with duration of up to two (2) years under a single proposal.
- Awards may not be used to cover administrative costs not directly related to conduct of the project (indirect costs).
- Proposals shall include student participation. Energizing students and introducing them to the broad range of geosciences careers while also strengthening university programs in the geophysics and geosciences is a primary emphasis of Geoscientists Without Borders®.
- For-profit organizations are not eligible for funding. Applicants must be charitable, not for profit organizations.
- Unexploded ordinance (UXO) detection projects are excluded.
- Projects that include political lobbying, proselytizing, or other activities that are not pertinent to the mission of the Society of Exploration Geophysicists or the program intent are not eligible for funding. This includes projects submitted by religious or political organizations.
Phase I Applications Selection Process
- Applications for Phase I review will be accepted year round. Applications that arrive by the deadline set by the Committee for an individual cycle of awards will be reviewed during that cycle. The deadlines will be announced at least 60 days in advance. Any applications received after the date will be considered in the next cycle unless withdrawn or replaced by the applicant.
- All Phase I applications will be screened by SEG staff to determine compliance with eligibility and application requirements.
- Applications that do not meet the deadline for submittal may be considered for the next review cycle with the approval of the applicant.
- Applications that meet initial requirements and are received by the published deadline will be forwarded to the Committee for review.
- The Committee will meet within two weeks after receipt of the applications. The Committee may meet in person, by teleconference, or online through an e-community. The Chair will determine the most appropriate method.
- The Committee will select applications that will be invited to submit proposals for Phase II development.
- Upon notification, applicants will have thirty (30) calendar days to prepare and submit an application under the guidelines set forth for the Phase II application.
- Applications will be judged after consideration of the following criteria:
- Humanitarian Benefit
- Student involvement and program diversity including partner relationships
- Use of geophysics and other geosciences
Previously Funded Applicants
- Previously funded applicants must complete prior project reports. A summary section of the application must summarize any prior work conducted in order to be considered for funding.
- Previously funded projects/groups that have not demonstrated measurable success or appropriate utilization of SEG Foundation funds will not be considered for future funding years.
- SEG support of ongoing projects will be usually limited to two (2) years. An applicant may apply for additional time (contract extention) and funding rarely over the two (2) year limit if special need can be demonstrated.
Equipment Purchase Policy
Purchase of equipment for projects will be allowed if applicants make appropriate justifications for the purchase in the project proposal.
SEG policy requires the project manager solicit three (3) bids for equipment valued over USD $1,000.00. The project manager will be responsible for selecting the bid to be accepted. The bids and the selection decision will be provided to SEG as part of the project reporting process.
Patriot Act Requirements
All grant recipients outside of the United States must sign ad notarize an affidavit specifying that the funds will not be utilized to support or engage in terrorism or for any purpose other than those stated. This is a requirement of U.S. law that SEG must uphold.
Patriot Act Requirements (DOC)
All grant recipients will be required to sign a Grant Agreement. Required Liability Coverage Certification/Waiver will be included in the Grant Agreement. Neither the SEG nor the SEG Foundation will be held responsible for liability related to an approved project.
Sample waiver (DOC)
The Agreement will define the project by reference to a Project Plan to be attached to the Agreement, which should include a timeline and other specifics. Requirements to be imposed on grantees by the Grant Agreement will include the grantee's acknowledgement of its exempt status, assurance of the grantee's ability tos manage the project, the grantee's agreement not to engage in activities with granted funds that will jeopardize the exempt status of SEG, the grantee's agreement to manage the project consistently, and in keeping with best practices, segregation of granted funds, regular written reporting by the grantee to SEG, right of SEG to inspect books and records, to review the project and to receive return of funds if the project is not completed, is mishandled, or if funds remain after the project has been completed, the grantee's obligation to obtain insurance that protects SEG against liability for accidents, injuries, and collateral damages, and to obtain liability waivers from students and other project participants, and other provisions.
The form of the Agreement will be approximately 10 to 20 pages in length. The Grant Agreement will not include provisions for equipment acquisition, ownership, maintenance, storage when not in use or after the project or disposition. Equipment Agreements covering these issues may be required in certain cases.